The approach of Introducing New Software/ any New Technology to your organisation needs to be very systematic!
When a new policy gets incorporated in any organisation everybody has to go through a certain transitional phase to be accustomed to it. Introducing New software/ a latest Technology is also such an activity which demands this.
Let’s say in the last board meeting it has been decided that from now on Supply-Chain Management (SCM) will be totally modernized through a latest SCM Software.
So everyone from that department needs to be accustomed to this latest software. But it’s not so easy, lots of things are involved there. Means?
It means till now all the employees of that department were habituated in a certain way or using another software tool.
Suddenly if you bring any drastic change without giving them any prior time/ notice to get accustomed then how will it be possible.
Incorporation of every new thing needs a certain transitional time and introducing new software/ any latest technology is not an exception.
Everything has a certain learning curve which can’t be skipped. So when you are introducing new software in your company for a department that also has such.
That’s why I am writing this article to point out some vital mistakes which need to be avoided in this situation.
The entire topic will be covered in 2 parts.
In the first part, I will cover what mistakes you should avoid while you are going to introduce a new software for a specific operation in your company.
In the second part, I will tell you how to make this transition smoothly.
So first is first. What mistakes you must avoid while incorporating a latest technology/ software?
# We need to hurry
Everything can’t be done in a hurry. So don’t do it!
Yes, a decision has been taken but after that lots of steps are involved, by skipping all those you can’t expect that a whole new system will be implemented overnight.
Introducing new Software/ any latest technology in your organization is not a matter of 2 minutes.
So don’t hurry or create pressure unnecessarily to your subordinates.
# Don’t have enough time & budget for training
You have planned to implement a new technology but the time & budget required to do it successfully is not there.
How can it be possible then? To incorporate a whole new system if you don’t give adequate time which is actually required then how can it be possible?
Apart from that, you need to train your employees to make them efficient/ skilled on that new system. There also time & cost is involved, so if this two are a bit constraint then think twice.
& if possible delay the initiative for few months for a better situation finantially & strategically.
# No route map defined
You have taken an initiative but haven’t thought of it’s execution plan.
Instead of doing that you have already started to think how it will be highly profitable, decrease the operational cost etc.
But where is the detailed route map?
# No backup plan is in place
When introducing a whole new technology to your company for a certain work then do you have any backup plan defined?
Many things can happen financially & technically but if any disaster happens & the initiative fails then if you don’t have any proper backup strategy that will be the biggest disaster.
# We have no money for hiring consultants
When you are taking a whole new initiative & you don’t have any in-house expertise, you must need to hire either one full-time expert or any independent consultant.
Otherwise, how will you overcome the hurdles which may arise during the implementation & transition phase?
But instead of doing this if you pressurize your employees to learn and start working then it will be a disaster.
Many small companies do exactly the same thing. Instead of hiring a good consultant, they create unwanted pressure on their existing employees for saving money.
# Will it be really helpful? A doubtful attitude.
You are planning but in the back of your mind you have a doubt regarding that initiative’s success, then don’t move forward.
Because with a doubtful attitude, you will never be able to move much ahead. Recently I have faced this same scenario where I work.
After several months of planning & hard work when the key person starts thinking about the future of the project then there is nothing to say.
So don’t act like this!
# It needs self-education for long run
Before taking an initiative, at first be self-confident about that.
How will you achieve that? By educating yourself because until & unless you are not confident enough it will be tough to convince others.
So at first you learn all the nitty-gritty details and when you will feel confident enough then only move ahead/ announce.
# Not taking others suggestions
You are a man of your words only & never ever take any suggestions from others. It can be a problem when taking a brand new initiative for your company.
You are the boss that doesn’t mean you know everything. So listen to others & give due credit to them for their work, then only a concrete decision can be made.
Otherwise without any discussion and brainstorming if you take any decision then it can hit you like a boomerang in future.
# Making unnecessary delays
Yes; this is one another negative factor. Making unnecessary delays on the thought process.
I have written an in-depth article on this so you can have a read. Then let me know, am I right or not on this.
# Keep focus
In long run, you need to be rock steady with your decision. If you get disillusioned then you will reach nowhere.
So now I hope you have understood why was I telling you to avoid above-mentioned mistakes while planning to introduce a latest software for the betterment of your organisation.