What is the actual way (s) of Introducing New Technologies in your organisation? A big question right?
Yes; a big question! Because introducing New Technologies for your organisation is always a great challenge.
Lots of dependencies are there & if you don’t follow proper way/ don’t have a thorough planning then ultimately you will end up in a mess.
In my previous article, I had clearly stated what mistakes you should avoid while introducing new Technologies. I also mentioned that it needs a whole transition phase.
And a complete transition needs proper education/ training for everyone & a structured process needs to be maintained. Without this, it can be a massacre.
So how should you proceed?
Here is the detailed Road Map! Just have a look.
#1. Create a structured blueprint first
There should always be a concrete blueprint whenever you are taking a big step.
Introducing New Technologies to modernise your organisational operation is not an exception. It requires a detailed planning.
For that creating a structured blueprint is highly important. Without any blueprint, planning is totally incomplete.
So create a detailed plan regarding how you are thinking to bring the transition from present structure/ system?
To accomplish that sit with all the key persons to discuss & create a detailed blueprint through which the entire process flow can be visualised.
#2. Circulate it to everyone
You have got your plan ready, now circulate it to all the members whose work will get affected (for improvisation) due to this new Technological Road Map.
If your company is bringing a drastic change in Technological sphere from the operational aspect of a department then it needs to bring upfront to all the concerned employees.
Suddenly if you announce a big change that can create a drastic impact on everybody, so move step by step.
#3. Give everyone the time to get accustomed
As you have circulated the entire route map to all the employees so it will give them a bit relief that the path is clear.
So before jumping into the field they will get some time to be prepared mentally. After that when the time will come they will proceed accordingly as it has been mentioned in the road map.
#4. The real Transition
After all the above mentioned 3 steps the Real Transition phase comes. But it’s also not a one step process!
You have to take care of the following things step wise.
#5. Educate/ Train the employees
You are planning to launch a whole new technology for the operational efficiency of your company.
If you don’t make any arrangement for training for the employees then how they will get familiar or will be able to start working on the new system.
So take the initiative to educate & train them before deploying into real action.
An organisation is solely responsible for this if it’s bringing such Technological up-gradations.
#6. Make a Soft Launch & get real feedback
Initially don’t launch the solution for everyone’s use. Means?
After implementing the new system, pick some selected employees to whom you have trained and ask them to use the new system rigorously.
They will play the role of field testers. After a certain time of this kind of internal testing, get in-depth feedback from them.
Try to know the challenges they have faced, what improvisation they suggest from user experience point of view & if there is any hiccups exist.
#7. Review & Make the changes needed, then launch it for everyone
After getting the feedback review & analyse those thoroughly from deep inside. When Review phase is over, bring necessary changes required & launch the solution finally for everyone.
So isn’t it a smooth approach?
I am just suggesting you some idea. You can have your own tailor-made route map.
But I think the way I mentioned here is quite standard! What do you say?