Managing Freelancers for your agency is not so tough, if you know the Tricks of the Trade!
Managing Freelancers Remotely! If you haven’t done this before then it may seems a bit overwhelming to you.
But if you know some essential Tricks, not Tricks but the ways, proper ways then it will not at all be a problem.
I can understand your worry. Because if you are managing remote resources for the first time then lots of things will come around in your mind.
Like an in-house employee, will you be able to sync with the freelancer properly or not, whether that external resource will work sincerely or not and many other things.
But you know what, if you always think like this you will never be able to move an inch. Because now a days it has become one of the great way of saving budget.
So many agencies now days are adopting this way of hiring Freelancers/ Independent Consultants. But it’s true that, hiring & managing Freelancers is not so easy job to do.
As an employee of any agency if you get a task like this of managing some external Freelancers then at first you have to know the Tricks of the Trade.
Lot’s of complexities are involved there but as I told you before, if you know the way properly it will not be a problem at all.
Nowadays in this High Tech era there are so many sophisticated platforms are available for Hiring Freelancers but the main problem is managing them properly.
But as I mentioned you have to know the “Tricks of the Trade”. But the question is if you are new in this space then how will you know?
In this article you will find the answer of your question. So what Tricks/ Techniques/ Ways you should know for managing Freelancers properly? Have a look.
Effective ways for Managing Freelancers
# Have a detailed/ clear plan of action
It’s one of the most essential step. Because if you don’t have any clear plan of action for your project then how will you move further after hiring a freelancer?
If you haven’t planned anything then based on what you will ask for an estimation? Managing an external resource comes later, at first what’s your plan of action.
Because to manage a certain project a basic idea about that is highly required. So no one will be able to bluff you or give you wrong estimations.
So at first you create a detailed plan from your end based on your understanding. Then handover that to the concerned person to whom you have hired.
With this ask for his/ her version of estimation too.
After comparing and brainstorming on both the plans/ estimations when both of you are convinced & clear at a certain point, then only start the project.
# Make an Agreement with all important Terms & Conditions
After completing the detailed planning, always make a documented agreement where both of your approval, conditions & other details will be mentioned.
Why it’s highly important? Because if you were dealing with any in-house staff then the matter would be different.
But as you have hired a freelancer then you have to maintain some essential decorum. Signing agreement is a vital step towards that.
Because there may arise different types of uncertainties which are totally unexpected.
But if there is a standard Agreement between both of you then no one will be able to shift from his/ her commitment.
# Give a clear deadline with essential milestones
When you are making a detailed plan never forget to define milestones for the project & definitely the deadline. It can be one final or multiple if the project size is huge.
It will not only help the resource to work peacefully but it will also help you to track the progress of the project clearly.
Otherwise if there don’t have any milestones created or deadline mentioned then the resource will also get confused & feel a bit reluctant.
Not only that, from your end too it will be very tough to manage if there is no such milestone created.
So be clear from the very beginning.
# Don’t keep any confusion regarding Payment Terms
How will you make the payment that needs to be very clear from the beginning. Otherwise why anyone will work for you?
At first have a verbal discussion then after negotiation, the final pricing & terms which have been finalised should be clearly mentioned in your project agreement.
It can create lots of confusion in future & it can get even worse if there is no such document maintained.
So be prepared.
# Use an advanced Project Management Software
For Managing Freelancers properly you can always use any Advanced Project Management Software.
A Project Management Software can help you a lot on managing remote resources & different aspect of the project centrally. It can reduce a tons of workload from your shoulder.
So think, brainstorm & decide which PMS (Project Management Solution) will be best for you organisation, based on requirement & budget.
# Updates should be maintained in proper way
For any kind of update, a detailed archive or log with proper versioning should be maintained.
So in future if there any problem arises, this kind of version control will help you to track that down quicker.
Without proper approval, documentation & versioning never ever let anyone publish an update !
# Don’t consider the freelancer just an outsider
You are hiring a Freelancer it doesn’t mean you will not take any responsibility of that person. So always make the policies by thinking his/ her benefits too.
If you are not freelancer friendly at all then it will be really tough to get one. Once everyone will get to know about it.
So what do you think? Now will you be able to manage freelancers efficiently? Let me know via comment.